How to Submit Your KYB Document through Manual Upload

This article will be guiding you through the steps of uploading your company’s data and documents manually for verification. Do take note that this article is a subsection of the Manual KYB Document Submission guide. To access the main article, click here.

To begin, click ‘Upload Company Documents Manually’ on the Welcome Page.



You will receive a form to fill in.



There are three main sections to the form:
1. Company Information
2. Personnel Information
3. Company Documents

Do take note that while there are required and optional fields, providing additional information enhances the accuracy and completeness of your submission. Some fields may also be pre-populated based on company information provided by the Spenmo Board Resolution Form.

1. Company Information

This section will be collecting the following information below. For more specific details about the data that will be collected, do refer to Appendix 1.

1.1 General Information
1.2 Company Address
1.3 Additional Information

1.1 General Information

This section will be collecting general information about your company, such as its primary and secondary business activities, the purpose of opening a Spenmo account, and the expected monthly volume and value of transactions with Spenmo.



1.2 Company Address

This section will be collecting your company’s address.



1.3 Additional Information

This section will be collecting additional information about your company, such as your company’s website or social media accounts.

2. Personnel Information

This section will be collecting information for personnel classified as the Director, Major Shareholder, and Authorised Persons of your company as indicated in the Spenmo Board Resolution Form. For more specific details about the data that will be collected and definitions of personnel, do refer to Appendix 2.

Do take note that at least 1 Authorised Person and 2 Directors must be declared. In the case that your company only has 1 Director, you can indicate accordingly in the form.



There will be 2 subsections:
2.1 Personnel Information
2.2. Verify Personnel Information

2.1 Personnel Information



This section will be collecting personnel information, such as their role, nationality, and country of residence.

2.2 Verify Personnel Information

For verification, personnel will have to submit their identification documents. They can choose to submit their NRIC, Passport, or Work Pass.

To add and declare more personnel, click the “+ Add” tab.



After declaring at least 1 Authorised Person and 2 Directors, you can proceed to the next section. 

3. Company Documents

This section will be collecting the following information below. We will highly recommend reviewing the guidelines beforehand to understand the file specifications that are accepted.



3.1 ACRA BizFile Document
3.2 Ownership Information
3.3 Memorandum & Articles of Association/Constitution

3.1 ACRA BizFile Document

This section will be collecting the softcopy of your company’s ACRA BizFile Document and the corresponding Unique Entity Number and Expiry Date.



3.2 Ownership Information

This section will be collecting your company’s Ownership Chart Structure and ownership level.



3.3 Memorandum & Articles of Association/Constitution

This section will be collecting your company’s Memorandum and Articles of Association/Constitution.

After uploading the respective documents, click ‘Submit’.

A ‘Company Verification Submitted’ landing page will appear after successful submission. Spenmo will then proceed with the verification process.



For instructions on how to check your Company Verification Status, you can view the “Checking for Company Verification Status” section in the main article.

Appendix

Appendix 1

Company Director(s): Personnel who legally holds the position in the Company, validated through legal certificates.

Shareholder(s): Refers to a natural person who owns 25% or more effective shareholdings (directly or indirectly) in the Company. If none, then this refers to the natural person who effectively controls the Company (through significant influence) or the natural person with executive authority, regardless of shareholding.

Appendix 3