How to Setup Payment Run

Role: ✔ Admin, ✖ Accountant, ✖ Bookkeeper, ✖ Team Manager,✖ Employee

1. On the Spenmo dashboard, go to the sidebar and click the ‘Settings’ page.

Note: You can also select “Setup Payment Run” on the Home page or in the Bill Pay landing page.

2. Upon clicking on ‘Settings’, you will land on the ‘Company’ tab. Select ‘Payment Run’.

3. Click ‘Enable’ to define the payment run policy. You need to select the frequency of payment made for your vendor bills, either Weekly, Fortnightly or Monthly.

3.1 If you choose Weekly, select the day of the week to process the vendor payment in a batch

3.2 If you choose Fortnightly, select from which date would like to start scheduling the payment run for processing the vendor payments in a batch

3.3 If you choose Monthly, you are asked to select the month's date to process the vendor payment in a batch. You can choose the last date of the month to process on the last date of each month.

4. Select ‘Save Changes’ to save your payment run policy once the frequency is selected.

Note: All bills pending approval, Approved, and Overlimit statuses will be moved to unscheduled. You need to assign and initiate the payment run for those bills. Email Notifications are sent to all admin and accountants.

Change Payment Run

1. On the Spenmo dashboard, go to the sidebar and click the ‘Settings’ page.

2. Upon clicking on ‘Settings’, you will land on the ‘Company’ tab. Select ‘Payment Run’ to view the current settings.

3. Once you make the necessary payment run settings changes click ‘Save Changes’ to update the settings.

Note: Bills assigned to payment run will be moved to unschedule, and you need to schedule it manually.

Disable Payment Run

1. On the Spenmo dashboard, go to the sidebar and click the ‘Settings’ page.

2. Upon clicking on ‘Settings’, you will land on the ‘Company’ tab. Select ‘Payment Run’ to view the current settings.

3. Click ‘Disable’ to turn off the payment run feature for your vendor payments

Note: By disabling the Payment Run, the bills associated with it will be assigned the same payment initiation date as the Payment Run date and automatically processed on that date. This action cannot be undone. For unscheduled bills, you need to schedule it manually.